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Articles on Workflow

All articles on Workflow in the VAULO blog — hands-on knowledge about media archives, metadata and workflows, written by the people who build VAULO.

On the left, a cluttered desk with files such as Preisliste_2026_final.pdf, Preisliste_2026_final_NEU.pdf and Preisliste_2026_final_wirklich.pdf; on the right, a tidy workspace with an organised media library in VAULO
  • Workflow
  • DAM basics

Document versioning: how to get multiple file versions under control

Several file versions in circulation and nobody knows which one applies? This is how automatic versioning in digital asset management software ends version chaos in your company.

Marc ConzelmannManaging Director
8 min read
Four folders holding the same architectural prints, stacked messily on a light table
  • DAM basics
  • Workflow

A shared cloud folder is not a media archive

SharePoint, Dropbox and the network drive solve storing files. They do not solve finding them again. How to recognise the point where a folder stops carrying the weight.

Sebastian KüstersManaging Director
4 min read
Two trays on a light table — one holding a web page proof, one holding a stack of prints
  • DAM basics
  • Workflow

Why a DAM when you already have a CMS?

WordPress, TYPO3 or Drupal manage the website — but not the media library behind it. Where the line between CMS and DAM runs, and why combining the two is the actual answer.

Marc ConzelmannManaging Director
2 min read
A calculator and a stopwatch next to a stack of prints on a light table
  • DAM basics
  • Workflow

What does searching cost? An honest DAM savings calculation

Knowledge workers spend around 1.8 hours a day searching for information, according to McKinsey. What that costs per head and year — and what a DAM realistically changes. With the maths laid open.

Marc ConzelmannManaging Director
2 min read
A telephoto camera and sports prints with marker flags on a light table
  • Events
  • Artificial intelligence
  • Workflow

Pictures in seconds, not minutes: DAM at the sports event

From the camera chip straight into the system, automatically keyworded, instantly findable: how LiveUpload, VisionAI and VisionFace turn event media work from a bottleneck into a strength.

Marc ConzelmannManaging Director
2 min read
Calculating revenue. Photo: Scott Graham
  • Photography
  • Workflow

Cutting unnecessary fixed costs as a freelancer

We all know it: the bane of every self-employed person – fixed costs. Especially in times of crisis, you think about …

VAULOEditorial Staff
3 min read

See VAULO against an archive of your own

Thirty days, your own files, no credit card. After that you will know whether the search holds up to what this article promises.